Google Drive for business: how does it work?

Business owners are having to look for virtual solutions in order to continue functioning during this pandemic. Check here how Google Drive for business works, one of the best options for storage and sharing in the cloud.

Read on to know everything about it and how to use it!

1. What is Google Drive?

Google Drive is one of the best cloud storage services available. It is developed by Google and was launched in 2012. It allows users to store files on Google servers, synchronize all files on devices and share everything they have stored.

In addition to having a website that can be used in any of the best internet browsers, Google Drive has several offline tools, for Windows, macOS, Android and iPhone, that allow you to always be using it.

Currently, it is part of a Google office suite, the G Suite, which also includes Google Docs, Google Sheets and Google Slides, in addition to several other tools such as Gmail. Together, they allow groups of people to collaboratively edit any files!

It works completely with Microsoft Office and brings several benefits for those who subscribe to the package. It currently has over 800 million active users and more than two trillion files stored.

2. How does Google Drive for business work?

Google Drive offers two different plans for businesses: Business and Enterprise. The first is more focused on small and medium-sized companies, but it may not be enough for large companies. Enterprise is particularly focused on large companies.

In this topic, we will talk about both versions, so that you can choose the best cloud storage solution for your company or business.

Similarities

Here, we will address what the Enterprise and Business have in common, in order to simplify the comparison.

• Storage: Both versions offer unlimited storage so you never have to worry about storage again. However, this only happens if you have more than 5 users on the plan. If fewer users, it will be 1 TB each. Files cannot be larger than 5 TB individually;

• Advanced Search: Searches use natural language processing, so you can search “Show me Sophia's presentations” to receive the right results;
• Works without Internet: You can view, edit and create content in Gmail, Google Calendar and Google Docs even without internet that will be synchronized with Google Drive for companies later;
• Compatible with Microsoft Office: View and transform Microsoft Office package files into G Suite files directly from your browser or mobile device;
• Centralized administration panel: Administrators can create new users, manage services and more in one place;
• Google Safe: All emails and organization information will be stored here;
• No advertisements: Your data is not collected, scanned or used for advertising purposes, and the platform will not display any advertising;

• Management mobile: Administrators can manage business content on both employee and company devices. In addition, secure devices can remotely delete information from other devices;
• Migration tools: Bring existing emails, contacts and calendars to G Suite, and you can also allow members to migrate their own data;
• Constant support: Get 24/7 support, done by real people without paying anything beyond the subscription;
• Data regions: Limit the geographic location of your G Suite data;
• Always online: Have your Google Drive for Business always online, even during system upgrades and maintenance, guaranteed by the high redundancy of Google's infrastructure;

• Secure certificates: Always count on the best and safest certificates, in addition to the highest security and privacy standards;
• App Control: Administrators can control which apps employees can add to G Suite using OAuth;
• Alert Center: Check essential notifications, alerts and actions in G Suite;
• End-to-end verification: Have all the details about the users who access the organization's data from a Chrome browser or a Chrome OS;
• Multi-factor authentication: Require all users to verify their identities from something they know, such as a password, in addition to something they have, such as a physical key, an authenticator or a code sent to the mobile device;
• Single login: Get one-click access to thousands of apps from Google credentials;
• Hundreds of business apps: Get access to hundreds of very useful business apps that have an integration with native G Suite apps, being able to install them very easily;
• Creation of new tools: Use the available APIs to create solutions and do more with G Suite.

Differences

Now, we’ll cover the differences between the two Google Drive business plans, talking about the benefits that Enterprise brings over Business.

• Advanced customization and controls: With Google Drive Enterprise for large companies, you have refined controls like a security center, better data loss prevention and more;
• Premium Cloud Tools Identity: Have excellent tools to further improve security, app and device management;
• Advanced data loss prevention tools: Apply rules to easily detect sensitive data in Gmail and Drive and prevent sharing;
• Security Center: Security analysis, actions to be taken and recommendations of Google practices in a single and easily understandable panel;
• Single sign-in for apps: Easily log in to any apps that require a username and password for authentication;
• Analysis of Gmail logs: Get access to Gmail logs in BigQuery to be able to perform in-depth and sophisticated analysis.

So, did you like the guide on Google Drive for business?

Tell us in the comments if you already knew the platform or if we presented it to you, saying if you intend to use it in the future for your company. Don't forget to check out everything about Google Scholar, the academic search platform and Google Maps!